THE COOKIE PARTY POLICY

Event Participant Terms and Conditions

These terms and conditions (the “Terms”), apply to all Participants at The Tokyo Cookie Party (the “Event”) (in each case as defined below). Your attendance at The Tokyo Cookie Party indicates your agreement to these Terms.

1. Some Definitions

In these Terms, the following capitalized words and expressions have the meanings set out against them below:

"we/us/our/Partech Tokyo": Host of The Tokyo Cookie Party

“Content”: materials, data, information and products provided by Euromoney or its event partners at, relating to or forming part of the Event

“Event”: The Tokyo Cookie Party

“Event Confirmation”: our written (including digital) confirmation of your registration for a place at that Event.

“Participant/You/Your”: an individual who attends an Event in any capacity other than as a representative of Partech or of the Event Venue or Online Event Platform.

1. Registration for Events

1.1 Validly registering for an Event shall entitle you to admittance to that Event as a Participant, subject to these Terms. Any optional extras may incur an additional cost to the basic registration fee.
1.2 The Registration Details of each Participant must be registered (whether in their capacity or as a representative of a company or other legal entity) with us not less than twelve hours before the start of the Event. We reserve the right to exclude from any Event any individual whose name does not appear on our register of Participants at the Event's start.
1.3 If you register for an Event as a representative of a company or other organization, you confirm that you have the authority to agree to these Terms on behalf of the company or other organization. You shall also ensure Participant(s) from the company or other organization attending the Event are made aware of and shall be bound by these Terms.
1.4 When registering for an Event, you must provide us with accurate and complete Registration Details. It is your responsibility to inform us of any changes to that information (including, without limitation, your email address) by updating your details on the relevant section of the applicable website or contacting us using the contact information provided to you in any Event Confirmation.
1.5 It is your responsibility to inform us of any special access requirements or dietary requirements at the time of registration, and in any event, no later than two working days in advance of the Event. Any dietary requests made less than 2 Business Days before an Event may not be available.
1.6 All registrations for Events are subject to availability and to acceptance by Partech at its absolute discretion.
1.7 Where an Event requires an event pass to enable entry, you may be required to provide evidence of your identity for your pass to be issued to you. Participants must keep their event pass on them at all times during their attendance at the Event, and Partech reserves the right to refuse entry to Participants who fail to produce a pass when requested.
1.8 If your Event pass is lost, misplaced, stolen, or forgotten, a replacement Event pass will only be issued to you at the sole discretion of Partech and may be subject to purchase at the prevailing on-site Participant rate.
1.9 By attending the Event you acknowledge that photographs and filming may take place at the Event. Partech reserves the right to use all images and videos recorded at the Event with your photograph and/or likeness in future marketing materials, including social media channels,websites, and print material, without obtaining any further approval from you or making any payment to you. If you do not wish your photograph to be taken at an Event please notify the photographer during the Event and we will use reasonable end eavours to comply with your request.
1.10 Participants must be over the age of 20.

3. Attendance Requirements

3.1 Each Participant shall:
(a) observe the rules, policies, and procedures of the Event venue, including in relation to health and safety and any reasonable instructions issued by Partech and/or the management of the Event Venue;
(b) behave in a respectful, professional, and appropriate way that does not breach the laws or regulations of Japan or that risks bringing the Event or Euromoney into disrepute;
(c) ensure they have adequate insurance for their own requirements, including personal accident and travel insurance, before attending any Event; and
(d) ensure they have all necessary travel documentation, including but not limited to visas and other entry permits into the country where the Event is held, and that they comply with all health formalities and any applicable laws.
3.2 You agree that your travel to and attendance at an Event is at your own risk and not the responsibility of Partech save as stated in clause 14. Partech is not obliged to provide any advice or assistance relating to the obtaining of visas. Failure by any Participant to obtain a visa to attend an Event shall not entitle him or her to a refund of any Fees.

4. Participant Obligations

4.1 Partech reserves the right to refuse entry by any Participant to an Event or to remove any Participant from an Event or block them from an Online Event Platform without any liability if, in its sole discretion, it determines that such Participant’s presence or conduct could cause:
(a) Partech, its affiliates, the Event Venue owner, the Online Event Platform or the Participant to fail to comply with applicable law, including in circumstances where the transactions or payments contemplated under these Terms are in breach of or otherwise targeted by Sanctions or other laws;
(b) Partech to breach any term, warranty, condition, or other provision of any contract or undertaking to which Partech and/or any of its affiliates is or becomes a party; or
(c) disruption at the Event, threaten the safety (including online) of other attendees, or hinder the enjoyment of the Event by other attendees,
without prejudice to any other rights or remedies available to Partech.
4.2 Partech reserves the right to recover from you any loss or damage incurred or suffered by us, the Event Venue, the Online Event Platform, or any other Participants as a result of your conduct at the Event or failure to comply with these Terms. In such circumstances, a Participant shall not be entitled to a refund of any Fees.

5. Fees
5.1 All Entry Fees shall be paid in full without any set-off, counterclaim, deduction, or withholding (other than as may be required by law).

6. Intellectual Property Rights

6.1 All Intellectual Property Rights in and to Events and in the Content relating to Events are the property of Partech or its third-party content providers. We may provide a license to third parties, including Event Sponsors, to use the Content at our sole discretion.
6.2 Participants may use the Content solely for their own personal use and benefit and not for resale, distribution, or other commercial purposes.
6.3 The Event IP may not be used without Partech’s prior written permission.
6.4 Any request for permission to republish, reprint or use for any other purpose any of the Content or IP should be sent by email to the Event contact as described in your Event Confirmation.

7. Changes to Event

Although Partech’s Event programs are correct at the time of publication, we may exchange the format, Content, venue, speakers, hosts, moderators, and/or timing of an Event, including a change from a physical Event to an Online Event. Euromoney shall use its reasonable endeavors to notify all Participants of any such changes before an Event.

8. Cancellation and Substitution

8.1 We may, in exceptional circumstances, need to cancel or postpone an Event, in which case we shall notify you as soon as reasonably practicable. In the event of cancellation, subject to clause 13, we shall issue Participants with a full refund of relevant Fees paid by you. In the event of postponement, we shall offer you the option to re-register for the rescheduled Event or, subject to clause 13, issue you a full refund of relevant Fees paid by you. Our liability to you as a result of any cancellation or postponement of an Event shall be limited to the amount of Fees which you have paid to us for that Event only and we shall not be liable for any additional Losses incurred by you as a result of such cancellation or postponement.
8.2 Refunds shall be issued back to the debit/credit card used for payment or by bank transfer. Refunds back to debit or credit card can only be processed within 60 days of the original transaction date. Refunds for earlier transactions must be processed by bank transfer.

9. Data Processing

9.1 In this clause 12 the terms “personal data”, and “processing” shall have the meanings ascribed to them under the Data Protection Laws.
9.2 Partech shall:
(a) comply with all applicable requirements of the Data Protection Laws; and
(b) process any personal data which it obtains or holds in relation to a Participant under or in relation to these Terms only for the purposes of carrying out its obligations under these Terms.
9.3 We shall use your personal data for the purpose of providing services in relation to Events, including, but not limited to Event registration, communications, Event access, dining, administration (including before, after, and during the Event), invoicing and payment, delegate lists, post-Event feedback, quality checks, Participant verification (including for sanctions and trade control purposes), research and polling.
9.4 In order to fulfill our obligations to you in relation to the Event, we may share relevant personal data with presenters, Event venue management, the Online Event Platform, trainers, sponsors, organizers, print houses, finance partners, connected communities, faculties, committees, Event service providers and external delivery partners.
9.5 Registration Details of Participants will be added to our official Participant networking tool, which enables Participants to contact each other and to view the list of Participants at an Event. If you do not want your Registration Details to be included in the relevant networking tool, please email the event contact listed in the Event Confirmation at least two Business Days before the start of the Event.

10. Force Majeure

10.1 In this clause, “Force Majeure” means circumstances which are beyond our reasonable control and which are reasonably likely to affect the successful delivery of the Event or would make it inadvisable, impracticable, illegal, or impossible for us to host the Event or perform our obligations under these Terms, including circumstances, which directly affect the Participants in their home countries resulting in a material percentage of the Participants being reasonably likely to be prevented from attending the Event.
10.2 If, as a result of Force Majeure, Partech cancels the Event, Partech shall use its reasonable endeavors to either (a) reschedule the Event; or (b) switch the Event from a physical Event to an Online Event, in each case to take place within two months of the original Event Dates.
10.3 If Partech is unable to reschedule the Event in accordance with clause 13.2, it shall refund the Participant Fees as soon as reasonably practicable and in any event within 60 days from the date of notice of cancellation.
10.4 Without prejudice to Partech’s obligation to refund any Fees to Participants, Partech accepts no liability and shall pay no compensation where the performance of its obligations is made impracticable, illegal or impossible by or as a result of Force Majeure.

11. Limitation of liability

11.1 Nothing in these Terms shall limit or exclude our liability for:
(a) death or personal injury;
(b) fraud or fraudulent misrepresentation; or
(c) any other liability which cannot be limited or excluded by applicable law.

11.2 In consideration for being allowed to participate in the Event, Participant releases from liability and waive their right to sue Partech, their employees, officers, volunteers, and agents from any and all claims, including claims of Partech’s negligence, resulting in any physical injury, illness (including death) or economic loss the Participant may suffer or which may result from their attendance in the Event, travel to and from the Event (including air travel), or any events incidental to the Event.

11.3 The Participant is voluntarily participating in the Event. The Participant understands that there are risks associated with my participation in the Event, such as physical and/or psychological injury, pain, suffering, illness, disfigurement, temporary or permanent disability, death, or economic loss. These injuries or outcomes may arise from Particpants’s own or others’ actions, inactions, or negligence, or the condition of the Event location (s) or facility (ies). Nonetheless, the Participant assumes all risks of their participation in the Event, whether known or unknown to them, including travel to and from the Event (including air travel) or any events incidental to the Event.”

11.4 Particpant agrees to hold Partech harmless from any and all claims, loss or damage to their personal property, liabilities, and costs, including attorney’s fees, as a result of their participation in the Event, including travel to and from the Event (including air travel) or any events incidental to the Event. If Partech incurs any of these types of expenses, Participant agrees to reimburse the District.”
11.5 You agree that your access to any Event and your use of any of the Content is at your sole risk and responsibility and acknowledge that all Content is provided "as is" and "as available". The Content is made available for your general information and any advice, opinion, statement or other information forming part of the Content is not intended for trading or to address your particular requirements. The Content does not constitute any form of advice, recommendation or arrangement by us (including, without limitation, investment advice or an offer or solicitation to buy or sell any security, financial product or other investment) and is not intended to be relied upon by users in making (or refraining from making) any specific investment or other decisions. Appropriate independent advice should be obtained before making any such decision.
11.6 Except as expressly stated in this Agreement, the Sponsor makes any express or implied warranty or representation in connection with the Event.

12. Amendment

We may make amendments to these Terms from time to time. Any such amendments shall be posted on the Event website. Amendments will be effective immediately on the amended Terms being posted on the Event website, and you will be deemed to have accepted them if you attend the Event. If you do not wish to accept them, you must cancel your attendance in accordance with clause 11 of these Terms.

13. Entire Agreement

These Terms, together with the Privacy Policy and any Ancillary Event terms and application or registration form (where relevant), state the entire agreement and understanding between you and Partech relating to your attendance at the Event and supersedes all previous terms, communications, and discussions whether written or oral relating to that subject matter.
20 Governing Law and Dispute Resolution
These Terms shall be governed by and construed in accordance with the laws of Japan and the Japanese courts shall have exclusive jurisdiction to settle any dispute arising out of or in connection with these Terms.